What do you do when an employee changes their name?

Follow these helpful tips whenever an employee goes through a legal name change.

Step 1: Have the Employee Update the SSA. HR isn’t alone in this: it takes two to get the name change process rolling.
Step 2: Update Form W-4 and Your Payroll System.
Step 3: Reverify Form I-9s.
Step 4: Wrap up Benefits and Banking Info.

What does SSN mismatch mean?

The Social Security Administration (SSA) has revised its policies concerning employers who submit reports containing erroneous or “mismatched” information, i.e., where employees’ names and social security numbers do not match the SSA’s information.

What if my SSN is wrong on my w2?

If you discover an employee’s SSN is incorrect, you should ask to see the employee’s Social Security card to ensure the name and SSN shows correctly in your payroll records. If you receive a corrected name or SSN from the employee after you filed the Form W-2, submit a Form W-2C to make the correction.

Does name change affect direct deposit?

Doesn’t affect it at all and if for some reason it did the bank would notify you. Your bank should have provided their account holders this information when the name changed. Normally it would not effect your direct deposit and they will typically honor any unused checks you have on hand.

What can you do with someone’s ID and social?

Once someone has your Social Security number, they can essentially become you. They may be able to collect tax refunds, collect benefits and income, commit crimes, make purchases, set up phone numbers and websites, establish residences, and use health insurance—all in your name.

Does name on bank account matter for direct deposit?

For example, some – if not most – banks require that the name on the direct deposit match an authorized name on the account. If your employer tries to deposit your pay into an account that does not bear your name, the bank may return the deposit in order to avoid error or fraud.

How are names and Social Security numbers linked?

Critical Links Names and Social Security Numbers Each year employers send Copy A of Forms W-2 to Social Security. Social Security matches the name and Social Security number (SSN) on each Form W-2 against its database of all SSNs issued. When we find a match, we record the earnings information from the Form W-2 in the employee’s earnings history.

Do You Know Your Employees name and SSN?

That is why it is critical that each employee’s name and SSN, as shown on their Social Security card, match your payroll records and year-end Forms W-2. The Internal Revenue Service’s Publication 15 (Circular E, Employer’s Tax Guide) contains instructions for recording employees’ names and SSNs.

How to generate a social club business name?

Social Club Business Names Generate name ideas for your Social Club Business below. Check domain availability with GoDaddy Generate Create a Professional looking website Today! GoDaddy’s Website Builder lets you easily create & customize your own site with drag-&-drop tools. Learn moreStart for FreeNo Credit Card Required

What are some good names for social clubs?

For example, some names could be: Your Social Scene, Club Company, Sociable Settings, A Social Standing. With that in mind, here are more business names I came up with: When developing your business name, it’s useful to do a competitor analysis.