Who should have access to personnel files?

Who should have access to personnel files?

In the state of California, every current employee, or his or her representative has the right to inspect and receive a copy of their personnel records, maintained by their employer.

When is an employee entitled to a copy of their personnel file?

On the other hand, some state laws codify requirements for releasing employees’ personnel files. The requirements range from written request for release of an employment file to release of an employee’s records during business hours at 25 cents a page for copying documents.

Do you have to have a personnel file?

Personnel files are the employer’s record of your employment, and the documents that employers collect can negatively or positively affect you and your future employment. Federal law does not require employers to grant access to personnel files, but some states have laws which do provide for access.

What are the conditions for access to a personnel file?

Conditions for viewing records: Employer must make personnel file available at its place of business at a time convenient to employee and employer. Employer may have a designated representative present at the time of inspection. Copying records: Employee or former employee may request a copy of the personnel file.

How often can an employee view their personnel file?

According to NOLO, in Connecticut, an employee can view her personnel file up to two times each year; Delaware law says the employer can require that employees make a written request for personnel file materials, which should include the specific documents the employee wants to review.

When does an employee have access to a personnel file?

Employee access to records: Employee or former employee has right to inspect personnel records relating to performance or to a grievance proceeding, within 30 days of making a written request for records. Employer may redact the names of any nonmanagerial employees.

When to give a former employee a copy of their personnel file?

If former employee was terminated for reasons relating to harassment or workplace violence, employer may provide copy of records or make them available offsite. Copying records: Employee or former employee also has a right to a copy of personnel records, at the employee’s cost, within 30 days of making a written request.

Do you treat personnel files as private records?

In most circumstances, employee personnel files should be treated as private records that belong to you and the corresponding employee. Many times these files contain very private information like performance evaluations, salary levels and private reports. You don’t want to leave these files open for anyone to go through.

Can a former employee view a personnel file in Alaska?

Alaska Stat. § 23.10.430 Employers affected: All. Employee access to records: Employee or former employee may view and copy personnel files. Conditions for viewing records: Employee may view records during regular business hours under reasonable rules. Copying records: Employee pays (if employer so requests).