Can you request a copy of your personnel file at work?

Yes. If you are a current or former employee you may request to inspect your employee record or ask that your employer make a copy of those records. The best way to do this is in writing so that you have a clear record of the date you made the request and the specific nature of your request.

Can a former employee request a copy of your personnel file?

An employer is required to comply with only one request per year by a former employee to inspect or receive a copy of his or her personnel records. A former employee may receive a copy by mail if he or she reimburses the employer for actual postal expenses.

Can you make a copy of your personnel file in AZ?

Per AS 23.10.430., all employees and former employees are allowed to inspect or make copies of their own personnel files. Except for payroll records per AZ 23-364, Arizona statutes make no provisions for private employees to review their employee records or personnel files.

Can a private employee request a personnel file in Indiana?

Indiana statutes make no provisions for private employees to review their employee records or personnel files. Public employees in Indiana have access to their personnel records under IC 5-14-3-4 and may receive a copy at no cost per State Personnel Department policy.

When to request a copy of your personnel file in Massachusetts?

Under MGL C.149 §52C, all employees in Massachusetts have the right to review their personnel records, or receive a copy, within 5 business days after submitting a written request. Employers are required to notify employees within 10 days of placing negative information within their personnel record.

How can I get a copy of my personnel file?

If an attorney submits a written request for your file materials, employers must produce copies to an employee’s representative. Access your state’s labor department website and read laws concerning employee requests for personnel files.

Can a private employee request a copy of a personnel file in Kansas?

Employees are allowed to obtain copies but the employer may charge a fee equivalent to an amount charged per page for copies made by a commercial copying business. Kansas statutes make no provisions for private employees to review their employee records or personnel files.

How long does an employer have to give an employee a copy of their file?

Copying records: Employer must provide copies within 7 days (current employee) or 10 days (former employee) after receiving employee’s written request; request must identify the materials employee wants copied. Employer may charge a fee that is based on the cost of supplying documents.