Can a former employee get a copy of a personnel file?
Depending on the state, some current and former employees are entitled to a copy of their personnel file contents. For example, New Hampshire state law permits employees to inspect their personnel records, and the employer is permitted to charge for making copies of the file contents.
Can an employer add to a personnel file after termination?
Generally speaking, there wouldn’t be a reason for an employer to add to a personnel file after the employee’s termination, even if there is an outstanding discrimination matter. The company’s own documents about the investigation are kept separately from the employee’s personnel records.
When do employees ask to see their personnel files?
An employee will often ask to see his or her personnel files when they are involved with a dispute with their employer. They will sometimes go beyond that and ask to see all the data their employer holds on them.
Can a employer refuse to give an employee personal information?
The legal position is clear: if an employer is involved in a dispute with an employee, they cannot refuse a request to see personal data simply because the request is so as to obtain ammunition for litigation. If a member of staff wants to see his or her records the employer can ask why, but whatever the answer, must comply.
Depending on the state, some current and former employees are entitled to a copy of their personnel file contents. For example, New Hampshire state law permits employees to inspect their personnel records, and the employer is permitted to charge for making copies of the file contents.
Generally speaking, there wouldn’t be a reason for an employer to add to a personnel file after the employee’s termination, even if there is an outstanding discrimination matter. The company’s own documents about the investigation are kept separately from the employee’s personnel records.
How to request removal of information from personnel file?
Employees may request removal or correction of information in their personnel file. If mutual agreement can not be reached, the employee can submit a written statement (not exceed 5 sheets of 8.5×11 inch paper) explaining their position that the employer must attach to the disputed portion of the personnel record.
Can a private employee request a copy of a personnel file in Kansas?
Employees are allowed to obtain copies but the employer may charge a fee equivalent to an amount charged per page for copies made by a commercial copying business. Kansas statutes make no provisions for private employees to review their employee records or personnel files.